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Policies

Policies for Non-Matriculated Students

Non-matriculated students include: students who have their bachelor’s degree and are taking additional course work in preparation for applying to a graduate program; students interested in applying graduate credits towards Masters Equivalency Programs; students taking graduate coursework to fulfill PA-certified teachers professional development requirements; and students who wish to remain non-degree seeking but are interested in enrolling in course work for personal fulfillment.  Non-matriculated coursework is designated by an “NM” in the course number (ex. ETEC 500NM). Non-matriculated students may also register for courses with an “ED” pre-fix. “ED” courses serve strictly as professional development opportunities which earn the student graduate credits but cannot be applied toward a matriculated degree or certificate program at the University of the Arts.
 

General Policies for the Professional Institute for Educators are listed below.
 

If applicable, view our Policies for Matriculated students.

 

Registration

Non-matriculated students are permitted to register  by fax, mail, in person and online; we also accept registration by phone. To register, you must submit the completed registration form with payment in full or a nonrefundable deposit of $50 per course; the deposit option is currently unavailable online. Payment may be made in the form of a check or money order made payable to The University of the Arts or by credit card – American Express, MasterCard and VISA are accepted. A $50 fee will be charged for any returned checks.  Registration is accepted on a first come, first served basis.

Students registering with a deposit must pay by credit card and include any fees mentioned in the course description at the time of registration. Deposits are accepted by phone and by using the registration form found in our brochures, which can be submitted by fax, mail or in person; the deposit option is currently unavailable online. Students must sign the appropriate line on the registration form indicating approval to charge the remaining balance 21 days prior to the start of class. Students registering 21 days or less prior to the start of class must pay in full.

Register by fax (215.717.6538), mail, phone (215.717.6006), in person or online.

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Tuition + Fees

Tuition

Tuition in the Professional Institute for Educators at the University of the Arts is listed next to each course on this website. Specialized intensive courses, partnership courses and those with fewer credits are at customized rates per course. Courses in the PIE program are offered for credit only; non-credit options are not available.

Fees

Course fees vary by class and are applied to specific operational costs incurred in certain classes, studios or labs. Payment of fees mentioned on the webiste is required at the time of registration and is nonrefundable. Students are responsible for their course materials and supplies. Supply lists are included in the syllabi posted online at least one week prior to class.

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Refund Policy

NOTE:  Courses designated by either an 'NM' or 'ED' are available for registration by non-matriculated students.

All refunds are less nonrefundable deposits and fees, and are calculated as follows:

  • 100% refund less the $50 nonrefundable application fee for withdrawal five business days prior to the first class
  • 0% refund for withdrawal within fewer than five business days

Course fees are also nonrefundable. All withdrawals must be submitted in writing sent via email to . The date the request is received in writing is the date used to calculate the refund amount.  Please allow up to 10 business days to receive a response from the Division of Continuing Studies to course withdrawal requests. Please allow at least three weeks for refunds to be processed.  

Note: It is not our policy to transfer registration from one course to another. Requests of this nature will be processed as a withdrawal, subject to the refund policy above.

Note: The Professional Institute for Educators strongly encourages students to seek pre-approval from their school district before registering for courses. Refunds will not be granted to students who request withdrawal because their school district denies approval for tuition reimbursement.

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Tuition Discounts

The Professional Institute for Educators offers discounts to UArts alumni and scholarships to educators teaching within the School District of Philadelphia.

Only one tuition discount or scholarship may be applied to a student’s account per semester. Discounts must be calculated and reflected in payment at the time of registration; no refunds will be issued retroactively to correct overpayment.

Alumni Discount - 25%

Graduates of the University of the Arts, Philadelphia College of Art and Design or the Philadelphia College of Performing Arts are entitled to a 25% discount on tuition only. The discount is an increase from 10% to enhance benefits for alumni and to encourage them to take advantage of the University’s rich variety of continuing education and professional development opportunities.

Note: Alumni discounts are only recognized with online registration if you have previously registered for a class using an alumni discount.

NAEA Member Discount (ArtsWeek Only)

The Professional Insititute for Educators is a proud member of the National Art Education Association. The ArtsWeek programs are designed to meet the professional development standards for art educators, based upon the NAEA Goals for Quality Art Education.

NAEA members who provide UArts with their member ID number at the time of ArtsWeek registration will receive a 10% tuition discount (not to be combined with other UArts tuition discounts or scholarships).

School District of Philadelphia Scholarship

A scholarship is available for educators currently teaching within the School District of Philadelphia. This scholarship of $250 per three-credit course is applicable towards tuition only for three-credit courses offered within the Professional Institute for Educators.

Scholarships cannot be combined with any other discounts, cannot be applied retroactively to any previous course registrations on record and are only applicable to PIE non-matriculated courses. Courses offered through the Villanova Summer Music Studies program are not eligible.  Courses offered in the Teaching with Primary Sources program at a reduced tuition rate, funded through financial support by the Library of Congress are also not eligible for this scholarship.

All recipients are required to submit current official proof of employment from the School District of Philadelphia, and this scholarship is not available for online registration. 

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GENERAL POLICIES - PROFESSIONAL INSTITUTE FOR EDUCATORS

Academic Information

The University of the Arts is accredited by the Middle States Association of Colleges and Schools. The Professional Institute for Educators at the University of the Arts offers both matriculated and non-matriculated graduate-level courses. Non-matriculated students include:  students who have their Bachelor’s degree and are taking additional course work in preparation for applying to a graduate program; students interested in applying graduate credits towards Masters Equivalency Programs; students taking graduate coursework to fulfill PA certified teachers professional development requirements; and students who wish to remain non-degree seeking but are interested in enrolling in course work for personal fulfillment.  Matriculated students are those who have applied and been admitted into either the Master of Education or Graduate Certificate Program.

Educators taking courses for credit are required to complete assignments for evaluation outside of direct contact hours. These assignments may include lesson plans, readings, papers, projects, presentations or other work relating the course content to classroom application. Most final course projects will be due two weeks after the final class meeting.

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Student Code of Conduct

The University reserves the right to deny registration to any student based upon the student’s prior behavior or actions in a previous class, program or workshop at the University.

Additionally, any current student may be dismissed from his/her class and the program if found to be disruptive or behaving inappropriately in class or on the University campus. Students dismissed from any UArts Continuing Studies program will be denied admission to future terms and programs.

Students in the Division of Continuing Studies at the University of the Arts are expected to adhere to a Student Code of Conduct.

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Academic Integrity/ Honesty Policy

Academic Integrity is a commitment to the core values of honesty, trust, fairness, respect and responsibility and their role in ensuring the health and vigor of the academic and creative community. The university community is continually mindful of the need to preserve academic integrity standards, inclusive of any technological advances in delivery methods of information access and use.  Please note that students are encouraged to contact their instructors and/or the University librarians for guidance in maintaining academic integrity in their work.

Violations of Academic Integrity
Violations of academic integrity are considered to be acts of academic dishonesty and include (but are not limited to) cheating, plagiarizing, fabrication, denying others access to information or material, and facilitating academic dishonesty, and are subject to the policies and procedures noted here and within the Course Catalog, including the Student Code of Conduct and the Student Judicial System. Please note that lack of knowledge of citations procedures, for example, is an unacceptable explanation for plagiarism, as is having studied together to produce remarkably similar papers or creative works submitted separately by two students.

Procedures for Addressing Violations of Academic Integrity
If an instructor suspects a student of any violation of academic integrity, the following process is to be followed:

  1. After an initial consultation with the Chair/Director/Academic Dean where the infraction is identified and its seriousness assessed, the instructor must address the situation with the student, either in writing or in person. After having addressed the situation with the student, the instructor shall determine an appropriate course of action within his/her purview as a member of the teaching faculty. (Please refer to the "Sanctions" section of this policy for possible actions to be taken in such cases.)
  2. In the case of Assignment Sanctions (see below), the instructor may submit a written summary as outlined above if s/he deems it to be warranted.
  3. In the case of Course Sanctions (see below), the instructor may submit a written summary as outlined above if s/he deems it to be warranted.
  4. In cases where either the Associate Provost or the instructor determines that the offense merits consideration by the Campus Standards Committee, the instructor works in conjunction with the Associate Provost to formally refer the case to the Campus Standards Committee.
  5. In all academic integrity matters that are handled by the faculty member, notification of the sanctions, if any, must be sent to the Provost’s office, which will notify the office of student affairs and dean of students.  Students who receive numerous violations of academic integrity may be brought before a Campus Standards Committee.

Sanctions
After consulting with the department chair/director/Dean of Liberal Arts, it is up to the instructor to determine how serious the offense is (based on her/his academic standards and expectations) as it relates to the sanctions to be imposed within his or her course. Both the Associate Provost and the instructor have the right to determine whether the offense warrants advancement to the Campus Standards Committee. The Associate Provost must be kept apprised by the instructor of the actions taken. If it is judged that a student has violated the University’s standards for academic integrity, sanctions may include but are not limited to:

 Assignment Sanctions

  1. Repeating the assignment or completing an additional assignment. (Please note that when sanctions are imposed in this manner, students become ineligible for an Incomplete or a Withdrawal from the course in which the sanctions are imposed if it is pursued as a result of the sanction.);
  2. Failure of the assignment with no opportunity to repeat it. No points will be earned for the assignment (that is, an F will equal a "0").

 Course Sanctions

  1. Issuance of a warning or verbal reprimand with a written description of the interaction by the instructor. Copies of such reprimands must be kept by the instructor, and submitted to the Office of the Provost who will forward copies to the Student’s Judicial File and the student;
  2. Failure of the class;
  3. Referral to the Campus Standards Committee for possible actions that may include but are not limited to suspension, dismissal or expulsion. Such referral is likely in the extreme or repeated cases involving a violation of academic integrity.

Appeals Procedure
Students who wish to appeal the instructor’s sanction(s) should follow the procedure as outlined in the Academic Policies section of the Course Catalog under "Academic Grievances". Students who wish to appeal the decision of the Campus Standards Committee should follow the procedure outlined in the "Judicial System" section of this handbook.

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Attendance

All students are expected to attend classes regularly and promptly, and for the duration of the scheduled instructional time. Individual instructors will decide the optimum time for taking attendance and may penalize for habitual lateness or absence. Repeated absences may result in a grade of “F” for a course.

Students who withdraw from a course must do so in writing. Non-attendance does not constitute an official withdrawal.

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Grading

Professional Institute for Educators students may obtain their final course grades online through WebAdvisor|MyUArts Record. Students will be notified via email of the process to obtain grades online. Grades will be available online one week after the submission of the final course project.

Grading System

A 4.00
A- 3.67
B+ 3.33
B 3.00
B- 2.67
C+  2.33
C 2.00
C- 1.67
D+ 1.33
D 1.00
F 0.00
I Incomplete
P Pass


Grade of Incomplete ("I")

An incomplete grade may be granted only in extraordinary circumstances that prevent the student from completing coursework by the end of the semester. The grade “I” is only given when the completed portion of the student’s coursework is of passing quality. To receive the grade of Incomplete, the student must obtain written approval on the Incomplete Form from the course instructor and the Dean of Continuing Studies prior to the conclusion of the semester.

Extraordinary circumstances include:

  • Serious student illness, accompanied by a doctor’s certificate
  • Extreme emergency, substantiated by written documentation

Incomplete grades not cleared by the end of the sixth week of the following semester will be automatically assigned the grade of “F.”

Incomplete Grade Forms are available at registrar.uarts.edu/forms or in person at the Office of the Registrar.

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Teacher Professional Development

PA Act 48

We are an approved provider for the Pennsylvania Department of Education Act 48 professional development requirements. These requirements are for teachers certified for Pennsylvania. Courses for credit qualify for PA Act 48 standards; non-credit coursework does not qualify. A three-credit graduate course requires outside work and is posted as Act 48 90-hour equivalency. Students must supply their unique PA Act 48 Professional Personal ID number and submit an Act 48 request form (provided in class) in order to have their credit course posted. Students should log in to the PA Department of Education website to obtain this ID number. Act 48 posting to the State occurs at the end of each month after final grading for coursework is complete.

NJ

We are an approved provider for New Jersey Professional Development (provider #4700). New Jersey teachers should follow the administrative policies of their school district, which will require either a grade report or an official transcript to be submitted by the student.

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Transcript Requests

Transcript requests can be made online, in person and by mail. The cost for normal service is $5; additional fees apply for fax, emergency, FedEx and international service. Full details are available online at registrar.uarts.edu/services/transcript-request

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Supplies

Supplies are the responsibility of the student. Supply lists will be available online one week prior to the start of classes.

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Online + Hybrid Courses

Online and hybrid courses have the same learning objectives and use the same faculty and curriculum as our traditional classroom courses, with the added benefit of convenience. Participants have 24/7 access to course materials and can work at their own pace any time of day. Distance education is not for everyone. Students wishing to enroll in online and hybrid courses must meet the following minimum requirements:

  • Access to a computer with a web browser, Microsoft Office or equivalent and Adobe Acrobat Reader.
  • High speed Internet access.
  • Comfort working on computers, including saving, deleting and moving files.
  • Ability to install software, as needed.

Students in online and hybrid courses will be required to participate in weekly discussions and complete all projects and assignments indicated in the syllabus.

Hybrid and Online classes include access to an online digital classroom in Digication, accessed through the University portal.  Students receive notification about how to access the portal prior to their first class.  For student general reference about navigating in Digication, click here: https://uarts.digication.com/help_for_students/Notifications/published

Note: Students enrolled in online and hybrid courses will receive an email invitation to join the online classroom one week prior to the start of classes. 

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Parking

Students attending PIE courses at the main UArts location in Center City are eligible for a special free parking voucher to cover the costs of parking during class meeting times. Students must park in the LAZ garage in the Symphony House building, located at 440 South Broad Street - the corner of Broad and Pine. Participants must bring their parking ticket to the Continuing Studies office at 211 South Broad Street, 9th floor, Room 901, in order to receive the voucher.

Parking at all off-site locations is free.

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Course Cancellations

The University of the Arts reserves the right to cancel classes due to low enrollment. If a cancellation should occur, students will be notified prior to the start of classes and will have the option of taking another course or receiving a full refund.

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School Closings

On Campus

In the event of inclement weather, University officials will make every attempt to render a prompt decision regarding whether classes will be canceled. This information will be communicated throughout campus, on this website and to the local media.

Off-site Locations

Weather conditions can vary greatly in surrounding counties. If a particular off-site location is closed due to inclement weather and is announced to the media, PIE classes will not take place at that site.

Download PIE School Closings Information Sheet

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Advising

Please call, email or stop by with any questions.

The Professional Institute for Educators at The University of the Arts
Phone: 215.717.6092
Email: 

Walk-In Location

Terra Hall
211 S. Broad Street
Philadelphia, 9th Floor, Room 901

Download map + directions - 2 pages (PDF)

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Tax Credit

Professional Institute for Educators students may be eligible to take advantage of the Lifetime Learning Credit offered by the IRS. See the link below for information from the IRS’ “Publication 970: Tax Benefits for Education,” published for the 2013 tax season (available beginning in January 2013). Students are able to obtain their 1098T from the student portal. After logging into the portal select your Financial Profile under My UArts Record. See more detailed steps below. Should you have any questions, please feel free to contact Student Financial Service at or 215-717-6170.

Lifetime Learning Credit Information

  1. Log into UArts Portal
  2. Access My UArts Record
  3. Under the Financial Profile click 1098T Electronic Consent
  4. Agree to the terms of accepting this document electronically
  5. Then click link that says view my 1098T
  6. Save document to computer, it can now be emailed as an attachment

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This is not a contractual document.The University of the Arts reserves the right to change any curricular offering, policy, faculty assignment, or financial regulation described on this website. The University of the Arts gives equal consideration to all applicants for admission and scholarships, and conducts all educational programs, activities, and employment practices without regard to race, color, sex, religion, national or ethnic origin, or disability.